Online board meetings are a convenient solution to the non-profit board members’ hectic schedules. Participants can avoid traffic, meet deadlines and travel expenses. Online board meetings can be as effective as face-to-face meetings with a few easy guidelines.
To boost engagement, it’s important to use tools that make the meeting more engaging and interactive. For instance using video to interact with attendees can increase participation because it allows participants to observe others’ body language and make use of non-verbal communication. Additionally, the ability make use of instant messengers during the meeting can help keep conversations flowing. In the end, requiring attendees to declare their attendance will ensure that they are acknowledged and heard throughout the meeting.
The agenda should be planned carefully to ensure that it is clear what issues will be discussed and the way in which they will be dealt with. According to the Nonprofit Learning Laboratories The agenda should include 20% fewer items to allow more time for conversation and discussion.
Another benefit of a virtual format is that it opens up opportunities for participants who would otherwise be unable to participate due to time and/or cost constraints. This allows the board to be able to incorporate new perspectives and ideas which will result in more informed decisions. Additionally, the removal of physical barriers to participation allows the meeting to reach a larger audience. Board dashboards can also be used to prep attendees for the meeting and provide additional information for discussions.