It is crucial to restrict access to sensitive files and documents in the event that your company keeps confidential information about business accounts or deals, or handles sensitive employee and customer data. Even the employees are well-trained and trustworthy, a small mistake can have serious consequences. Here are four strategies to limit access to electronic documents to prevent a breach.
It is possible to stop the threat actors from accessing secured files with two-factor or multi-factor authentication protocols. The additional security layer blocks them from stealing passwords and usernames to access confidential information. It also assists with compliance with regulations like GDPR and HIPAA.
It is a different approach that businesses use to keep out people who are not authorized. This lets businesses confirm the identity of an individual before giving them access to private information. It also ensures maximum security as any modifications to documents can be detected.
Security enhancements can be achieved through investor data room custom permissions that allow administrators to control the way sensitive files are printed or opened. They can also control how they are copied, edited and printed. The restrictions can be placed on the types of changes that a file may undergo like changing the text or designs. These documents can also be equipped with an examine trail added to them, allowing administrators to monitor the activity and spot any unauthorised changes.
It’s also crucial to make sure that everyone in the office is aware of the importance of keeping data safe in both digital and paper files. This can be accomplished by making sure that you enforce the “clean desk policy” which ensures that all paper and documents are securely secured with a password when an employee leaves their desk and all devices, whether it’s a desktop computer, laptop or smartphone are cleared of any data before they are shut off or destroyed.
